Job Description

Admin Executive Job Opening at Eswatini Railways – Mbabane

Company: Eswatini Railways
Location: Mbabane, Eswatini
Position: Admin Executive
Employment Type: Full-Time
Industry: Transport, Logistics & Infrastructure
Department: Administration & Corporate Services

About the Company

Eswatini Railways is the national railway corporation of Eswatini and plays a significant role in freight transportation, logistics coordination, cargo movement, warehousing support, and regional trade connectivity across Southern Africa. The organization maintains extensive rail infrastructure and supports import, export, and transit cargo operations throughout the region.

Job Summary

We are seeking a highly organized and proactive Admin Executive to support daily administrative operations, office coordination, document management, executive scheduling, records administration, procurement support, and stakeholder communications. The successful candidate will contribute to operational efficiency while ensuring compliance with company procedures and administrative standards.

This opportunity is ideal for professionals seeking Admin Executive jobs in Eswatini and candidates interested in advancing their careers within a respected infrastructure and logistics organization.

Key Responsibilities

• Manage office administration and day-to-day operational activities.
• Coordinate executive calendars, meetings, travel arrangements, and appointments.
• Maintain accurate filing systems, records management databases, and confidential documentation.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Support procurement administration and vendor documentation processes.
• Monitor office supplies, inventory records, and administrative budgets.
• Coordinate employee onboarding documentation and administrative orientation sessions.
• Handle incoming correspondence, telephone inquiries, and stakeholder communications.
• Maintain compliance with corporate policies and administrative procedures.
• Support departmental projects, audits, and operational improvement initiatives.
• Assist management with scheduling, reporting, and performance tracking activities.
• Ensure effective document control and records retention processes.

Education Requirements

• Diploma or Bachelor’s Degree in Business Administration, Public Administration, Office Management, Management Studies, Human Resource Management, or a related field.
• Additional certification in Office Administration, Project Coordination, or Records Management will be advantageous.

Experience Requirements

• 2–5 years of relevant administrative, office management, or executive support experience.
• Experience working within logistics, transport, infrastructure, utilities, or corporate environments is preferred.
• Experience with Microsoft Office Suite, document management systems, and administrative reporting tools.

Required Skills

Candidates should demonstrate strong knowledge of:

• Office Administration
• Executive Support
• Document Management
• Records Management
• Data Entry
• Administrative Coordination
• Business Communication
• Scheduling Management
• Procurement Administration
• Report Preparation
• Customer Service
• Stakeholder Engagement
• Microsoft Excel
• Microsoft Word
• Administrative Compliance
• Meeting Coordination
• Inventory Management
• Corporate Administration
• Operations Support
• Office Management

Salary & Benefits

• Monthly salary: SZL 14,500 – SZL 21,000 (depending on qualifications and experience).
• Performance-based annual review.
• Medical and wellness benefits.
• Pension contribution scheme.
• Paid annual leave and public holidays.
• Professional development support.
• Employee assistance programs.
• Career advancement opportunities.

Training & Development

Successful candidates will receive training in:

• Corporate administration procedures.
• Records and information management.
• Digital documentation systems.
• Procurement compliance processes.
• Workplace communication and professional correspondence.
• Health, safety, and organizational compliance standards.

Work Environment

The role offers exposure to strategic administration functions supporting logistics and transport operations. Employees work closely with management teams, operational departments, external vendors, and government stakeholders.

Professionals searching for jobs in Eswatini, jobs in Mbabane, administration jobs in Eswatini, office jobs in Mbabane, and corporate administration careers in Eswatini are encouraged to apply.

For additional regional employment opportunities, candidates may explore:
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Applicants interested in broader African career opportunities can also review openings through:
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The position is particularly relevant for professionals seeking Admin Executive jobs in Mbabane, administrative officer jobs in Eswatini, office administrator jobs in Eswatini, executive assistant jobs in Mbabane, and business administration jobs in Southern Africa.

Candidates exploring international opportunities may also find relevant vacancies at:
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Strong consideration will be given to applicants with experience in administrative operations, office coordination, executive administration, business support services, and corporate records management.

Additional regional job resources are available at:
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Application Process

Interested applicants should submit:

• Updated CV/Resume
• Educational certificates
• Professional references
• Cover letter outlining suitability for the position

Only shortlisted candidates will be contacted for interviews.

Location: Mbabane, Eswatini
Position: Admin Executive
Employment Type: Full-Time